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Cold Email Templates That Get Replies
Browse 100+ free cold email templates proven to book meetings, close deals, and start conversations.
Filter by industry, goal, or funnel stage. Every template is pre-formatted with {{FIRST_NAME}} and {{COMPANY}} spintags, ready to use in Manyreach with one click.
CATEGORIES
1
Templates
Subject: {{PROSPECT_FIRST_NAME}}, grow {{PROSPECT_COMPANY}} organically
Hi {{PROSPECT_FIRST_NAME}},
I noticed {{PROSPECT_COMPANY}} is working on {{SPECIFIC_INITIATIVE}}. Our {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} highlights ways agencies overcome {{PAIN_POINT}} to improve SEO, increase traffic, and generate leads.
Would you like me to share it so your team can explore these strategies?
Thanks
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, grow {{PROSPECT_COMPANY}} organically
Hi {{PROSPECT_FIRST_NAME}},
I noticed {{PROSPECT_COMPANY}} is working on {{SPECIFIC_INITIATIVE}}. Our {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} highlights ways agencies overcome {{PAIN_POINT}} to improve SEO, increase traffic, and generate leads.
Would you like me to share it so your team can explore these strategies?
Thanks
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: Cut wasted ad spend at {{PROSPECT_COMPANY}}, {{PROSPECT_FIRST_NAME}}
Hey {{PROSPECT_FIRST_NAME}},
I came across {{PROSPECT_COMPANY}}’s {{SPECIFIC_INITIATIVE}} and thought this {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} might help. It explains how agencies reduce {{PAIN_POINT}} in paid ads while boosting conversions.
It’s short, actionable, and proven to work for similar clients. Would you like me to send it?
Cheers
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: Cut wasted ad spend at {{PROSPECT_COMPANY}}, {{PROSPECT_FIRST_NAME}}
Hey {{PROSPECT_FIRST_NAME}},
I came across {{PROSPECT_COMPANY}}’s {{SPECIFIC_INITIATIVE}} and thought this {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} might help. It explains how agencies reduce {{PAIN_POINT}} in paid ads while boosting conversions.
It’s short, actionable, and proven to work for similar clients. Would you like me to send it?
Cheers
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, quick tip for your social campaigns
Hi {{PROSPECT_FIRST_NAME}},
I noticed {{PROSPECT_COMPANY}} is scaling {{SPECIFIC_INITIATIVE}}. We recently shared a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that shows how agencies optimize social campaigns to reduce {{PAIN_POINT}} and increase ROI.
Would you like me to send it your way?
{|Thanks|Best regards|Cheers|Kind regards|}
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, quick tip for your social campaigns
Hi {{PROSPECT_FIRST_NAME}},
I noticed {{PROSPECT_COMPANY}} is scaling {{SPECIFIC_INITIATIVE}}. We recently shared a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that shows how agencies optimize social campaigns to reduce {{PAIN_POINT}} and increase ROI.
Would you like me to send it your way?
{|Thanks|Best regards|Cheers|Kind regards|}
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: Improve {{PROSPECT_COMPANY}}’s Content, {{PROSPECT_FIRST_NAME}}
Hey {{PROSPECT_FIRST_NAME}},
I saw {{PROSPECT_COMPANY}} focusing on {{SPECIFIC_INITIATIVE}}. Our {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} highlights simple ways to tackle {{PAIN_POINT}}, increase engagement, and drive traffic.
It’s concise, actionable, and designed for teams managing multiple campaigns. Would you like me to forward it to you?
{|Cheers|Thanks|Kind regards|Best|}
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: Improve {{PROSPECT_COMPANY}}’s Content, {{PROSPECT_FIRST_NAME}}
Hey {{PROSPECT_FIRST_NAME}},
I saw {{PROSPECT_COMPANY}} focusing on {{SPECIFIC_INITIATIVE}}. Our {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} highlights simple ways to tackle {{PAIN_POINT}}, increase engagement, and drive traffic.
It’s concise, actionable, and designed for teams managing multiple campaigns. Would you like me to forward it to you?
{|Cheers|Thanks|Kind regards|Best|}
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: Boost {{PROSPECT_COMPANY}}’s Leads, {{PROSPECT_FIRST_NAME}}
Hi {{PROSPECT_FIRST_NAME}},
I noticed {{PROSPECT_COMPANY}} has been working on {{SPECIFIC_INITIATIVE}}. We recently created a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that shows how agencies like ours help tackle {{PAIN_POINT}}, generate more leads, and streamline campaigns.
It includes actionable strategies you can apply immediately.
Would you like me to send it your way?
Thanks
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: Boost {{PROSPECT_COMPANY}}’s Leads, {{PROSPECT_FIRST_NAME}}
Hi {{PROSPECT_FIRST_NAME}},
I noticed {{PROSPECT_COMPANY}} has been working on {{SPECIFIC_INITIATIVE}}. We recently created a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that shows how agencies like ours help tackle {{PAIN_POINT}}, generate more leads, and streamline campaigns.
It includes actionable strategies you can apply immediately.
Would you like me to send it your way?
Thanks
{{YOUR_NAME}}
{{YOUR_AGENCY_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a quick resource for {{PAIN_POINT}}
Hi {{PROSPECT_FIRST_NAME}},
I know how challenging {{PAIN_POINT}} can get while driving {{SPECIFIC_INITIATIVE}} at {{PROSPECT_COMPANY}}. That’s why I put together a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} with proven steps SaaS teams use to ease that process.
If it sounds helpful, I’d be happy to share it.
Would you like a copy?
Thanks,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a quick resource for {{PAIN_POINT}}
Hi {{PROSPECT_FIRST_NAME}},
I know how challenging {{PAIN_POINT}} can get while driving {{SPECIFIC_INITIATIVE}} at {{PROSPECT_COMPANY}}. That’s why I put together a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} with proven steps SaaS teams use to ease that process.
If it sounds helpful, I’d be happy to share it.
Would you like a copy?
Thanks,
{{YOUR_NAME}}
Subject: How top SaaS teams solve {{PAIN_POINT}}
Hi {{PROSPECT_FIRST_NAME}},
Your team’s push at {{PROSPECT_COMPANY}} for {{SPECIFIC_INITIATIVE}} really stands out. I recently shared a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that explores how leading SaaS firms manage {{PAIN_POINT}} with minimal friction.
It could spark a few useful ideas for your team.
Would you be interested?
Thanks,
{{YOUR_NAME}}
Subject: How top SaaS teams solve {{PAIN_POINT}}
Hi {{PROSPECT_FIRST_NAME}},
Your team’s push at {{PROSPECT_COMPANY}} for {{SPECIFIC_INITIATIVE}} really stands out. I recently shared a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that explores how leading SaaS firms manage {{PAIN_POINT}} with minimal friction.
It could spark a few useful ideas for your team.
Would you be interested?
Thanks,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, thoughts on {{RELEVANT_TOPIC}}?
Hey {{PROSPECT_FIRST_NAME}},
Loved seeing {{PROSPECT_COMPANY}}’s updates on {{SPECIFIC_INITIATIVE}}. I just finished a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that helps SaaS teams tackle {{PAIN_POINT}} efficiently.
It’s short, actionable, and written from hands-on experience.Would you like me to forward it over?
Cheers,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, thoughts on {{RELEVANT_TOPIC}}?
Hey {{PROSPECT_FIRST_NAME}},
Loved seeing {{PROSPECT_COMPANY}}’s updates on {{SPECIFIC_INITIATIVE}}. I just finished a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that helps SaaS teams tackle {{PAIN_POINT}} efficiently.
It’s short, actionable, and written from hands-on experience.Would you like me to forward it over?
Cheers,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a tip for {{SPECIFIC_INITIATIVE}}
Hi {{PROSPECT_FIRST_NAME}},
I admire how {{PROSPECT_COMPANY}} is handling {{SPECIFIC_INITIATIVE}}. I recently wrote a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that shows how SaaS teams overcome {{PAIN_POINT}} without adding complexity.
It includes real examples and quick wins your team could test right away.
Would it make sense to send you the link?
Thanks,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a tip for {{SPECIFIC_INITIATIVE}}
Hi {{PROSPECT_FIRST_NAME}},
I admire how {{PROSPECT_COMPANY}} is handling {{SPECIFIC_INITIATIVE}}. I recently wrote a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that shows how SaaS teams overcome {{PAIN_POINT}} without adding complexity.
It includes real examples and quick wins your team could test right away.
Would it make sense to send you the link?
Thanks,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, can I share this resource?
Hello {{PROSPECT_FIRST_NAME}},
Your work at {{PROSPECT_COMPANY}} around {{SPECIFIC_INITIATIVE}} caught my attention. I’ve put together a short {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}}, which could help address {{PAIN_POINT}} your team might be facing.
I’m happy to share it if you’re exploring new approaches.
Would you be open to that?
Best regards,
{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, can I share this resource?
Hello {{PROSPECT_FIRST_NAME}},
Your work at {{PROSPECT_COMPANY}} around {{SPECIFIC_INITIATIVE}} caught my attention. I’ve put together a short {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}}, which could help address {{PAIN_POINT}} your team might be facing.
I’m happy to share it if you’re exploring new approaches.
Would you be open to that?
Best regards,
{{YOUR_NAME}}
How to choose the right cold email template for your outreach campaign?
Define your goal: Before picking a template for your outreach campaign, be clear about what you want to achieve with your outreach. Ask yourself: are you looking to book a meeting, share a resource, or get feedback? The purpose of your campaign will guide which type of template works best.
Match the template to your audience: Different prospects respond to different approaches. High-level executives might prefer short, concise emails highlighting ROI, while small business owners might respond better to problem-solving or educational emails. Consider your audience’s role, industry, and pain points.
Personalization matters: Even the best template won’t work without a personal touch. So choose a template that allows you to easily insert details like the prospect’s name, company, recent achievements, or industry challenges. The more relevant the email feels, the higher the chance of a reply.
Check the structure: A good cold email template should include a resonating opening, a clear value proposition, and a simple CTA. If the template feels long, confusing, or too salesy, it’ll get ignored. So pick one that’s concise and keeps the prospect’s attention.
Test and iterate: Don’t stick to one template forever! Test multiple templates on a small segment of your audience to see which performs best. Use open rates, reply rates, and conversion metrics to refine your choice.
Ensure flexibility: Your outreach strategy might evolve. So choose a template that’s easy to tweak for new offers, seasonal promotions, or different audience segments without losing its effectiveness.
Prioritize value: The template should focus on the benefits for the prospect, not just your product or service. Emails that help the reader solve a problem, save time, or gain insights get higher engagement.
What are the best cold email templates to use in 2025?
The best cold email templates to use in 2025 are those that combine personalization, clarity, and value to maximize engagement and get replies. Some of the top-performing types include:
Personalized Introduction Templates: Start by mentioning a mutual connection, recent achievement, or specific challenge the prospect faces. This immediately makes the email relevant and increases the chances to get replies.
Problem-Solution Templates: Highlight a pain point your prospect is experiencing and explain how your solution helps. Focus on benefits rather than features for higher engagement.
Short Multi-Line Pitch Templates: Keep the email concise with 2–3 lines: who you are, what you offer, and the action you want the prospect to take. Brevity helps busy prospects respond.
Value-Add Templates: Offer something useful upfront, like insights, tips, or a resource. Emails that provide immediate value are more likely to get replies.
Follow-Up Templates: Smart, polite follow-ups that avoid desperation or passive-aggressive language are essential to ensure your outreach converts, especially when the first email goes unanswered.
If you use these types of templates, personalize them for each prospect, and focus on clear benefits and actionable CTAs, you can definitely improve your outreach success and get replies in 2025.
How to write a cold email template that gets replies?
Start with a compelling opening line: Mention a mutual connection, highlight a recent achievement of the prospect, ask a relevant question, or point out a problem they are facing. This helps your email stand out and encourages the reader to continue.
Personalize your email: Even when using a cold email template, add specific details about the prospect’s role, company, or recent work. Personalized emails feel more relevant and increase the chances to get replies.
Keep it short and clear: Include three main elements:
A brief introduction of who you are
A clear explanation of what you offer
One simple action you want the prospect to take: Avoid long sentences or unnecessary greetings.
Provide value: Focus on the benefits for the prospect rather than features. Show how your product or service can save time, increase revenue, or solve a problem. Emails that communicate value clearly are more likely to catch attention.
Include a strong CTA: Use a single, specific call-to-action aligned with your goal. Examples include scheduling a call, replying to the email, or downloading a resource. A clear CTA makes it easy for prospects to respond.
Plan polite follow-ups: Even effective first emails may go unanswered. Create follow-ups that are professional, avoid desperation or passive-aggressive language, and continue to emphasize value.
Test and refine: Experiment with different openings, personalization techniques, and CTAs to see what works best for your audience. Optimizing your template makes it more effective.
By following these points, you can write a cold email template that is professional, and consistent, generating results.
How to personalize a cold email template for {{PROSPECT_COMPANY}} or {{INDUSTRY}}?
Start with a company-specific detail: Mention something notable about {{PROSPECT_COMPANY}}, such as a recent achievement, product launch, or news mention. This shows you’ve done your research and increases engagement.
Reference industry trends or challenges: Tailor your email to the {{INDUSTRY}} by highlighting common pain points, emerging trends, or opportunities relevant to their field. This makes your email more relevant and persuasive.
Include the prospect’s role and responsibilities: Align your email with the decision-maker’s responsibilities at {{PROSPECT_COMPANY}}. Show how your solution directly impacts their goals or solves a specific problem.
Use relevant language and examples: Incorporate terminology or examples familiar to the {{INDUSTRY}}, which makes your email feel tailored rather than generic.
Customize your value proposition: Personalize your cold email template with a value proposition. Explain the benefits of your product or service in the context of {{PROSPECT_COMPANY}} and {{INDUSTRY}}, showing exactly how it can help them achieve measurable results.
Adjust your CTA accordingly: Tailor the call-to-action to match the prospect’s priorities. For example, suggest a call, demo, or resource download that is most relevant to their company or industry needs.
Keep personalization subtle but meaningful: Avoid overloading your email with details. A few precise, well-researched touches will increase the chance of a reply.
By following these steps, you can personalize your cold emails for any company or industry. It will also make your outreach more relevant, professional, and likely to get responses.
What makes a good cold email template for sales or lead generation?
Start with a strong subject line: The best cold email templates for sales begin with a short, curiosity-driven subject line that grabs attention without sounding salesy. Keep it simple and relevant to your outreach goal.
Personalize your opening: Mention something specific about the prospect’s company, role, or recent activity. A personalized first line immediately shows your email isn’t mass-sent and builds trust early in your lead generation effort.
Clearly introduce yourself and your value: Briefly state who you are and what your company does, but quickly shift focus to how your solution benefits the recipient. Highlight results like saving time, increasing revenue, or improving efficiency.
Focus on the prospect’s problem: Effective cold email templates for sales speak directly to the pain points your prospects face. Address a real issue and show you understand their challenges before suggesting your solution.
Keep the structure simple: A good cold email has three parts—introduction, value proposition, and call-to-action. Avoid long paragraphs or multiple CTAs that overwhelm the reader. Simplicity improves clarity and response rates.
Provide social proof or credibility: Mention a well-known client, success metric, or short case study. This adds credibility and strengthens your lead generation email’s impact.
End with a clear CTA: Encourage a single, low-commitment next step, such as scheduling a quick call or replying for more info. A clear and actionable CTA helps convert interest into conversations.
Follow up strategically: Not every email gets a reply on the first try. Plan a sequence of polite, value-driven follow-ups to nurture engagement without sounding pushy.
Are there free cold email templates I can use today?
Yes, Manyreach has various free cold email templates that you can use today. Our templates are ready-to-use, and customizable. All you need to do is personalize them, and they’re good to go. You can also use these templates as examples to train your marketing and sales teams so that they can create better outreach copies.
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